Privacy Policy

Your privacy is important to us. This policy explains how HirePlz collects, uses, and protects your information.

Last updated: September 14, 2025

1. Introduction

Welcome to HirePlz ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our job application automation service. HirePlz is developed and maintained by Magpie Web, based in Kerala, India.

By using HirePlz, you consent to the data practices described in this policy. If you do not agree with this policy, please do not use our service.

2. Information We Collect

2.1 Personal Information

Google account information (name, email address) when you authenticate with Google OAuth
Resume files and documents you upload to our service
Email templates and job application content you create
CSV files containing recipient information for your job applications

2.2 Gmail API Access

We use Google's Gmail API to send job application emails on your behalf. This requires access to:

Send emails from your Gmail account
Access your Gmail account information for authentication
Manage email sending functionality

Important: We do not read, access, or store your existing emails. We only use Gmail API to send new emails that you compose through our service.

2.3 Technical Information

IP address and browser information
Device information and operating system
Usage statistics and service performance data
Session information and authentication tokens

3. How We Use Your Information

We use your information solely for the following purposes:

To provide and operate the HirePlz service
To send job application emails on your behalf using Gmail API
To authenticate your identity and manage your account
To process and personalize your email templates
To provide customer support and respond to your inquiries
To improve our service and user experience
To comply with legal obligations and protect our rights

Gmail API Compliance: We strictly adhere to Google's API Services User Data Policy. Your Gmail data is used only for the core functionality of sending job application emails and is never shared with third parties.

4. Data Storage and Security

4.1 Data Security

We implement industry-standard security measures to protect your information:

HTTPS encryption for all data transmission
Secure authentication using Google OAuth 2.0
Regular security audits and updates
Access controls and monitoring systems

4.2 Data Retention

User account information is retained while your account is active
Email templates and campaign data are stored for service functionality
Authentication tokens are refreshed and managed securely
You can request deletion of your data at any time

5. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties.

We may share your information only in the following limited circumstances:

Service Providers: Trusted third-party services that help us operate our platform (hosting, analytics)
Legal Requirements: When required by law, regulation, or legal process
Protection of Rights: To protect our rights, property, or safety, or that of our users
Business Transfers: In connection with any merger, acquisition, or sale of assets

Gmail Data Protection: Your Gmail access tokens and email data are never shared with any third parties and are used exclusively for the HirePlz service functionality.

6. Your Rights and Choices

You have the following rights regarding your personal information:

Access: Request access to your personal information we hold
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal information
Portability: Request a copy of your data in a structured format
Revoke Consent: Disconnect Google account access at any time
Opt-out: Unsubscribe from communications

To exercise these rights, please contact us at info@magpieweb.com.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to:

Maintain your login session and authentication state
Remember your preferences and settings
Analyze usage patterns to improve our service
Ensure security and prevent fraud

You can control cookies through your browser settings, but disabling cookies may affect service functionality.

8. Children's Privacy

HirePlz is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.

9. International Data Transfers

HirePlz is operated from Kerala, India. If you are accessing our service from outside India, please be aware that your information may be transferred to, stored, and processed in India. By using our service, you consent to such transfers.

We ensure that any international transfers comply with applicable data protection laws and implement appropriate safeguards.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

Posting the updated policy on our website
Sending you an email notification
Displaying a prominent notice in our service

Your continued use of HirePlz after any modifications indicates your acceptance of the updated Privacy Policy.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Magpie Web

Developer of HirePlz

Kerala, India

Contact Information

Email: info@magpieweb.com

Website: www.magpieweb.com

Response Time: We aim to respond to all privacy-related inquiries within 48 hours during business days.

This Privacy Policy is effective as of September 14, 2025 and was last updated on the same date.

Version 1.0